Online W-9 Form Generator

Taxpayer Information.

Tax Information.

Certification.

1. Taxpayer Information

Name *

Business name*

Address*

City *

State *

Zip code *

Account Number(s)

Requester’s Name

Requester’s Address

2. Tax Information

Federal tax classification*

Tax Identification Number (TIN)*

Social Security Number (SSN)

Employer Identification Number (EIN)

Social Security Number (SSN)*

Exempt payee code

Exemption from FATCA reporting code

3. Certification

Date *

Select Signature Upload Way*

Draw Signature

Upload Signature

What is W-9 Form?

W-9 Form: An official document used in the United States, issued by the Internal Revenue Service.It is used inside the series of the taxpayer identification number (TIN) of the individual or entity to whom they are paying. The variety can be anyone of the Social Security Number (SSN) or Employer Identification Number (EIN). This form shows that IRS has been given the proper information for use in tax purposes. A person or business receiving such payments are supposed to fill in this form in order to give their TIN and also to certify their tax status. Form W-9 creator is not sent to the IRS; instead, it is kept by the requesting party solely for their records.

Why do you need to use Form W-9?

Report Income: Businesses prepare many information returns, such as Form 1099, reporting income paid to individuals/ entities, including application fees or freelance work, interest, dividends, and all other non-payee compensations, using the information from Form W-9.
Backup Withholding: When the IRS determines that a taxpayer is subject to backup withholding, the employer is to withhold a certain amount of a payment for tax payment. The appropriate provided TIN in Form W-9 will not have this happen, except if the employer is mandated.
For Tax Compliance: The correct TIN to be on file enables IRS business income reporting to be related to that on taxpayers' filed tax returns to ensure proper determination and compliance in remitting the tax.
Record Keeping: Information in Form W-9 will enable the businesses to keep and maintain accurate records of payments to the contractors, vendors, and any other payees, which information would become an important part of financial and tax reporting documentation.

When do you need to use Form W-9?

Form W-9 should to be asked and filed handiest for the subsequent, among others:

Independent Contractors and Freelancers: A business that enters a working relationship with an independent contractor or freelancer must have a make W-9 forms on file to report the compensation the business pays to the contractor on either a 1099-MISC or 1099-NEC at the close of the year.
Interest and Dividend Payments: A tax payer or business must give a financial institution the free W-9 Form so interest and dividend payments are reported on a Form 1099-INT or 1099-DIV. Real Estate Transactions A W-9 Form is used to document proceeds at the sale of real estate. Mortgage Interest Lenders will request a W-9 Form from debtors so hobby on a loan can be said on a Form 1098..
Cancellation of Debt: A lender must report the amount when a borrower's debt is cancelled or forgiven in the participating at the debt, by filing out a form 1099-C. You must provide a W-9 for reporting.
Broker accounts: The broker is required to file a form 1099-B reporting distributions, transactions involving stock, mutual fund, or bond and other security issuing. Brokers can easily request a W-9 from the IRS.
Backup Withholding: If the IRS notifies a business to apply to the taxpayer's account, it is subject to backup withholding; it shall reserve withholding and obtain a W-9 Form with certainty of the proper TIN and withhold.

What are the most common mistakes to avoid while creating a W9 form?

Mistakes common while preparing the Generate W-9 Form are very necessary to avoid in an attempt to make the document free from errors and be IRS-compliant. Here's what you'll maximum probably want to avoid:

Incorrect Taxpayer Identification Number (TIN): Always indicate the right TIN, whether it is a Social Security number or an employer identification number. An incorrect TIN will pop problems with tax reporting and may even interest penalties.
Name and Address:The name on the form must be the same as shown with the TIN. For an individual, this is their proper or legal name; for a business, it must be the name on the return filed with the IRS. Give the correct and current address. This is the place the payer will mail all important tax paperwork.
Tax Classification: Identify the correct classification of tax, such as Individual/Sole Proprietor, C Corporation, S Corporation, Partnership, or Trust/Estate. A wrong classification shall result in over-reporting of tax.
Failure to sign and date: The form should include the signature and date to certify the statements on it to be correct. An unsigned form is incomplete.
Failure to Properly Indicate Exemptions: If you are exempted from the backup withholding, ensure that you do indicate this properly. Do not fail to do this because it means you will be in for unnecessary withholding.

Do I need to use a lawyer, accountant or notary to help me?

W-9 Form You do not necessarily need a lawyer, an accountant, or a notary to help you make up a W-9 Form. The form is simple, and one can complete it by themselves, or through the services of the person or company they are providing the TIN.

As the filling out of the W-9 Form is possible without any help, there are some situations when you need to consult a tax professional or an accountant if you have queries or doubt as to what is required regarding your personal tax situation in order to give extra guidance. In this case, you do not require a lawyer or notary public to make or submit a free W-9 Form.

Why use our W-9 Form generator?

There are a few reasons why you should use the W-9 Form generator:

Convenience: Our generator guides you step by step in filling out a W-9 Form and ensures that you fill in all the required fields properly.
Accuracy: This form generator lessens errors, as it will guide you and check the information you key in to make sure it is up to the standards required by the IRS.
Saves Time: It can really be a waste of time to manually develop a W-9 Form. Ours provides the ability to generate the whole form in relatively short time, assuredly with full accuracy.
Professional Look:The generator output for a W-9 form is so good in formatting that it appears pretty professional and is quite readable.
Safety: Our generator assures of safe handling of your sensitive information and protects personal and financial details.
Easily accessible: W-9 Form generator, anytime, online, without having to download or print forms from the IRS site.